How to Create and Share an Outlook Calendar
Sharing anOutlook calendaris an effective way to keep your colleagues up-to-date about the company schedule. You can keep your calendar separate and create another one to share with employees, friends, and family. Here’s how to create and share an Outlook calendar to keep select meetings, plans, and events separately.
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Create an Outlook Calendar on the Web
While Outlook offers native apps on desktop and mobile, we will create a new calendar using Outlook web. Follow the steps below to make changes.
1.Open the Outlook site in a web browser and sign in with your Microsoft account details.
Visit Outlook
2.Move to theCalendartab. ClickAdd calendar.
3.SelectCreate blank calendarfrom the left sidebar.
4.From the right pane, enter the calendar name, select color, assign an icon, and add it to a relevant category.
5.ClickSavebutton at the bottom.
You can create multiple calendars based on your preferences. After you create one, it is easy to share it with others.
Share an Outlook Calendar on the Web
There are several ways to share an Outlook calendar. We will start with the web version and move to the desktop and mobile apps to share your calendar.
2.Open theCalendartab in Outlook.
3.Click thethree horizontal dotsmenu icon beside a calendar and selectSharing and permissions.
4.Send a sharing invitation by email. You can choose how much access to allow and change access settings at any time. ClickShare.
When the recipient accepts your invitation, your Outlook calendar will appear under their account.
Create and Share a Calendar Using Outlook Classic on Windows 11
Microsoft offers two Outlook apps on Windows—a classic Outlook app, and a new web-based app. If you use the latter, the steps to create and share a calendar are identical. If you use Outlook Classic, follow the steps below.
1.Launch Outlook app on Windows and slide to theCalendartab from the left sidebar.
2.SelectAddin the top-right corner and clickCreateNew Blank Calendar.
3.Give your calendar a relevant name and clickOK.
4.Check your newly created calendar. Select it under your Outlook account. ClickShareand select a calendar.
5.SelectAdd. Search for a person’s email and hitAdd.
Create and Share an Outlook Calendar on Mac
Outlook also offers a native Mac app. you’re able to use it to create and share a calendar with others. To make changes, check the steps below.
1.Launch Outlook app on your Mac and move to thecalendartab.
2.Click thethree horizontal dotsmenu beside a folder and selectNew folder. Give a relevant name and your calendar is ready to use.
3.Select thethree horizontal dotsmenu icon next to your calendar and expandColormenu to assign a specific shade.
4.To share it with others, open the same three horizontal dots menu next to the calendar name and clickSharing Permissions.
5.Select+and choose a username from the list. Tweak permission using the drop-down and selectAdd.
Share an Outlook Calendar Using Mobile Apps
Microsoft Outlook is available for iPhone and Android. While there is no way to create a new calendar on mobile, you can share an existing one using the steps below.
Note:We have used Outlook for iPhone in the screenshots below. You can follow the same on Outlook for Android.
1.Get the Outlook from the Play Store or the App Store.
Download Microsoft Outlook for Android
Download Microsoft Outlook for iPhone
2.Sign in with your Outlook account in the app. Move to theCalendartab.
3.Open theCalendarmenu, tap the settings gear beside a calendar, and tapAdd People.
4.Type a name or email address. Tap the arrow in the top-right corner.
5.Select the same and tweak the editing permission. Hit the checkmark at the top.
Tweak Sharing Permission in Outlook Calendar
At any point, you can revoke the editing permission and even remove the person from accessing your Outlook calendar. Let’s take Outlook for Web as an example.
1.Open Outlook site in a web browser and move to theCalendartab.
2.Select acalendaryou want to share.
3.Click thethree horizontal dotsmenu and open theSharing and permissionsmenu.
4.You can change the Outlook calendar permission or click Delete (Trash icon) to remove the person.
Keep Your Busy Schedule in Check
Instead of shuffling with others to confirm meeting or event details, create an Outlook calendar and share it. If you prefer Gmail, check our dedicated toshare Google calendar with relevant contacts.
Parth Shah
Parth previously worked at EOTO.tech covering tech news. He is currently freelancing at TechWiser, Android Police, and GuidingTech writing about apps comparisons, tutorials, software tips and tricks, and diving deep into iOS, Android, macOS, and Windows platforms.
